PowerPoint 2010 Masterclass – Formatting Shapes

ppt03PowerPoint 2010 has many professional-looking, pre-defined objects that can be inserted into our presentations.

In this blog we are going to look at how we can modify them and specifically look at formatting shapes.

The techniques you will learn in this tutorial can be used with the other types of objects and can also be used with other Microsoft Office applications.

The options we will cover include:

Fill options
Transparent, solid, gradient, picture

Line options
Colour, style

Shadow and reflection options
Internal/external shadows, reflections

You can download a sample shapes document >>here<<, in Powerpoint 2010 format, to accompany these instructions.

Let’s get down to business.

Background Fill

Open the shapes document that you downloaded above. (Ensure you have enabled editing).

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Right-click on the circle shape and select the Format Shape option at the bottom of the dialogue box that appears (Shown right).

This opens up the Format Shape dialogue box (shown below).

Learn to love this dialogue box because we will be seeing quite a lot of it during the course of this lesson.

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Make sure the Fill option is highlighted and click on the radio box for No fill.

If you have carried out the instructions correctly, the word Correct will appear inside the circle.

Click Close.

Now right-click the star shape and select the Format Shape option again.

This time, with the Fill option still highlighted, click on the radio box for Gradient fill.

Click on the down arrow, next to the Preset colors option and select one of the presets (I chose the Gold option).

Click Close and admire your work.

Next, right-click the hexagon shape and select the Format Shape.

The Fill option should still highlighted, click on the radio box for Picture or texture fill.

Look down and find the Insert from: section and click in the File … box.

This should take you to your default Pictures folder.

Select a photo you like and click Insert.

Click Close.

Your selected photograph should now be positioned inside the shape.

Finally, right-click the heart shape and select the Format Shape option.

Click on the radio box for Pattern fill.

Select a Foreground Color and a Background Color and in the box above, select one of the preset patterns.

Click Close.

Line Options

Weight and style

Go back to the circle shape and right-click inside it.

Click the Format Shape option.

This time, select the Line Style option.

Change the Width to 4 pt.

Change the Compound type to Triple (the 5th option down).

Change the Dash type to Dash dot (the 5th option down again).

Change the Cap type to Round.

Click Close.

Line colour

Right-click inside the circle shape.

Click the Format Shape option.

Select the Line Color option.

Click on the radio box for Gradient line.

Click on the down arrow, next to the Preset colors option and select one of the presets (I chose the Rainbow option).

Click Close.

Now, right-click on the heart shape and change the weight, style and colour to test your latest knowledge.

Shadow and Reflection Options

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Shadows

Right-click inside the star shape.

Click the Format Shape option.

Select the Shadow option.

Click the down arrow next to the Color option and make sure you select a dark colour.

Then set the following values as indicated in the diagram on the right.

Click Close.

Reflections

Right-click inside the hexagon shape.

Click the Format Shape option.

Select the Reflection option.

Click the down arrow next to the Presets option.

Select one of the Reflection Variations (I chose the first of them).

Click Close.

Below you can see how my examples turned out.

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Bob Thomson is an IT professional with over 20 years experience in the industry having worked as a Consultant, Director, Manager and Trainer. He has vast experience using Microsoft software packages as an individual and in businesses situations.

Bob Thomson
Owner / Managing Director
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